Readers get lost when you use more than two or three levels in a document. If you find you need more levels, consider sub-dividing your top level into more parts. Lead-in sentences help explain your lists. Before, classroom supplies, a tablet, a pen or pencil, the paperwork you sent us when you first applied for class. After, classroom supplies, when you come to class, you should bring the following: A tablet, a pen or pencil, the paperwork you sent us when you first applied for class. Use parallel construction, make sure each of the bullets in a list can make a complete sentence if combined with the lead-in sentence. The following example is a list that is not parallel.strange
Remember to use them to highlight important information, not to overemphasize trivial matters. If you use bullets, use solid round or square ones. Bullets are not the place to be overly creative. Large creative bullets with strange shapes tend to distract the reader and may not display properly on all devices. Your lists will be easier to read if you: Always use a lead-in sentence to explain your lists. Indent writing your lead-in sentence from the left margin. Use left justification only never center justification. Use no more than two or three levels.
Well site layout and design, lists are also helpful in clarifying the chronological order of steps in a process. When youre outlining steps in a process, consider numbering the individual list items. Example, when a foreign student presents a completed Form I-20: Enter the students admission number from Form. Endorse all copies of the form. Return a copy to the student. Send a copy to the Immigration and Naturalization Service. Focus on clarity and readability. You can overuse lists.
M: Legal Writing in Plain English: a text with Exercises
Securities and Exchange commission, Plain English Handbook, 1998, securities and Exchange commission, washington, dc,. Wright, nick, hidden Verbs. Previous Use simple words and phrases Next avoid noun strings. Guidelines organize the information, lists highlight a series of steps, requirements, or pieces of information in a visually clear way. Use lists to help your user focus protein on important material. Lists are useful because they: Highlight levels of importance, help the reader understand the order in which things happen. Help readers skim and scan, make it easy to identify all steps in a process.
Add white space for easy reading. Are an ideal way to present items, conditions, and exceptions. Example, before, each completed well drilling application must contain a detailed statement including the following information: the depth of the well, the casing and cementing program, the circulation media (mud, air, foam, etc. the expected depth and thickness of fresh water zones, and well site layout and design. After, with your application for a drilling permit, provide the following information: Depth of the well, casing and cementing program. Circulation media (mud, air, form, etc). Expected depth and thickness of fresh water zones.
Hidden verbs come in two forms. Some have endings such as -ment, -tion, -sion, and -ance or link with verbs such as achieve, effect, give, have, make, reach, and take. Dont say say, to trace the missing payment, we need to carry out a review of the Agencys accounts so we can gain an understanding of the reason the error occurred. To trace the missing payment, we need to review the Agencys accounts so we understand the reason the error occurred. If you cannot make the payment of the 100 fee, you must make an application in writing before you file your tax return.
If you cannot pay the 100 fee, you must apply in writing before you file your tax return. This means we must undertake the calculation of new figures for the congressional hearing. This means we must calculate new figures for the congressional hearing. The production of accurate statistics is important for the committee in the assessment of our homelessness policy. Producing accurate statistics is important to the committee in assessing our policy on homelessness. Hidden verbs also occur when we turn verbs into nouns by adding endings such as -ing, -tion, -ment, or -sion and placing the longer word between the words the and. Uncovering the hidden verb usually forces you to rephrase your sentence and cut out other poor habits such as wordy phrases. Hidden verbs often go hand in hand with passive verbs and combine to give an officious and longwinded style. Charrow, veda., Erhardt, myra.
Legal Writing in Plain English, second Edition
Too often, we hide verbs by turning them into nouns, making them less effective and using more words than we need. Government writing is full of hidden verbs. They make our writing weak and longer than necessary. Say we manage the program and we analyze data not we are responsible for management of the program or we conduct an analysis homework of the data. A hidden verb (or nominalization) is a verb converted into a noun. It often needs an extra verb to make sense. For example, please make an application for a personal loan is longer and less clear than Please apply for a personal loan.
Office of the federal Register, document Drafting Handbook, 1998, mmr-5. Redish, janice., how to Write regulations and Other Legal Documents in Clear English, 1991, American Institutes for Research, washington, dc,. Securities and Exchange commission, Plain English Handbook, 1998, washington, dc,. Next, keep the subject, verb, and object close together. Guidelines choose your words carefully, use the strongest, most direct form of the verb possible. Verbs presentation are the fuel of writing - they give your sentences power and direction. They liven up your writing and make it more interesting.
balance your account in one of the following ways without having to pay more royalty. You may either: take more than your entitled share in the future;. Accept payment from other participants, charrow, veda., Erhardt, myra. And Charrow, robert., Clear effective legal Writing, 4th edition, 2007, Aspen Publishers, new York, ny,. Garner, Bryan., legal Writing in Plain English, 2001, University of Chicago Press, Chicago,. Kimble, joseph, guiding Principles for Restyling the federal Rules of civil Procedure (Part 1), september 2005, michigan Bar journal,. Kimble, joseph, lifting the fog of Legalese, 2006, carolina Academic Press, durham, nc,. Murawski, thomas., Writing readable regulations, 1999, carolina Academic Press Durham, nc,.
The proposal is presented to an employer who agrees to negotiate an individualized job that meets the employment needs of the applicant and real business needs of the employer. After, once we establish your goals, we identify one or more potential employers. We prepare a preliminary proposal to present to an employer who agrees to negotiate a job that meets both his and your employment needs. Complexity is the greatest enemy of clear communication. You resume may need to be especially inventive to translate complicated provisions into more manageable language. In the following example, we have made an if clause into a separate sentence. By beginning the first sentence with suppose (that is, if) and the second sentence with in this case (that is, then) we have preserved the relationship between the two. Before, if you take less than your entitled share of production for any month, but you pay royalties on the full volume of your entitled share in accordance with the provisions of this section, you will owe no additional royalty for that lease for prior.
Legal Writing in Plain English: a text with Exercises by Bryan
Guidelines be concise, express only make one idea in each sentence. Long, complicated sentences often mean that you arent sure about what you want to say. Shorter sentences are also better for conveying complex information; they break the information up into smaller, easier-to-process units. Sentences loaded with dependent clauses and exceptions confuse the audience by losing the main point in a forest of words. Resist the temptation to put everything in one sentence; break up your idea into its parts and make each one the subject of its own sentence. Before, once the candidates goals are established, one or more potential employers are identified. A preliminary proposal for presentation to the employer is developed.